Rob’s Personal Aggregator

rsullivan25: wow – been a while since i posted an update -just that busy…

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Posted by Andy Palay, Software Engineer

One of the most requested features for Offline Gmail has been the ability to include attachments in messages composed while offline. Starting today, attachments work just the way you would expect them to whether you are online or offline (with the exception that when you’re offline you won’t be able to include inline images). Just add the attachment and send your message.

If you have Offline Gmail enabled, you’ll notice that all your mail now goes through the outbox, regardless of whether you’re online or offline. This allows Gmail to capture all attachments, even if you suddenly get disconnected from network. If you’re online, your mail will quickly be sent along to its destination.

If you haven’t tried offline access yet, visit the Labs tab and follow these instructions to get started:

1. Select Enable next to Offline Gmail.
2. Click Save Changes.
3. After your browser reloads, you’ll see a new “Offline” link in the upper righthand corner of the Gmail page, next to your username. Click this link to start the offline set up process and download Gears if you don’t already have it.

Now that you can send attachments while offline, we’d love to see pictures of you using Gmail in unusual places while you’re disconnected from the web. Pictures of you using Gmail in an airplane, igloo, or submarine are all welcome. Email your photo to hikingfan@gmail.com and we’ll post the most interesting ones here.

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Linux: Application launcher GNOME Do has a “theme” called Docky that we rated as an intelligent Linux interface. Now Docky is available as its own application, bringing many of its best features over and setting the stage for many more.

Docky was a clever app for GNOME Do to integrate with, offering application launching and an OS X-like Dock from a single screen space. It was, however, not quite a perfect pairing, as it tied together a lot of of processes, and was somewhat inconsistent and slightly buggy in how it operated. As its own separate software project and app, it’s free to develop, and even in the first alpha of 2.0 available, it’s worth checking out as a desktop power tool.

The “docklets” and plug-ins that were present in GNOME Do, like battery, CPU, and weather monitors are still around, while smart items like a Gmail notifier and recent documents icon have been added. The interface is also more functional, allowing for dragging-and-dropping files from the desktop to dock folder icons, and opening files in certain apps by dragging files on them. You can run multiple docks, change each of their themes, icon sizes, and zoom levels, and run Docky in “Panel Mode,” taking up the whole of a window edge.

Docky is a free download for Linux systems only; an easily installed Ubuntu repository and source code are available at the link.

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Webmaster level: All

One of the great things about working at Google is that we get to take advantage of an enormous amount of computing power to do some really cool things. One idea we tried out was to let webmasters know about their potentially hackable websites. The initial effort was successful enough that we thought we would take it one step further by expanding our efforts to cover other types of web applications—for example, more content management systems (CMSs), forum/bulletin-board applications, stat-trackers, and so on.

This time, however, our goal is not just to isolate vulnerable or hackable software packages, but to also notify webmasters about newer versions of the software packages or plugins they’re running on their website. For example, there might be a Drupal module or Joomla extension update available but some folks might not have upgraded. There are a few reasons a webmaster might not upgrade to the newer version and one of the reasons could be that they just don’t know a new version exists. This is where we think we can help. We hope to let webmasters know about new versions of their software by sending them a message via Webmaster Tools. This way they can make an informed decision about whether or not they would like to upgrade.

One of the ways we identify sites to notify is by parsing source code of web pages that we crawl. For example, WordPress and other CMS applications include a generator meta tag that specifies the version number. This has proven to be tremendously helpful in our efforts to notify webmasters. So if you’re a software developer, and would like us to help you notify your users about newer versions of your software, a great way to start would be to include a generator meta tag that tells the version number of your software. If you’re a plugin or a widget developer, including a version number in the source you provide to your users is a great way to help too.

We’ve seen divided opinions over time about whether it’s a good security practice to include a version number in source code, because it lets hackers or worm writers know that the website might be vulnerable to a particular type of exploit. But as Matt Mullenweg pointed out, “Where [a worm writer's] 1.0 might have checked for version numbers, 2.0 just tests [a website's] capabilities…”. Meanwhile, the advantage of a version number is that it can help alert site owners when they need to update their site. In the end, we tend to think that including a version number can do more good than harm.

We plan to begin sending out the first of these messages soon and hope that webmasters find them useful! If you have any questions or feedback, feel free to comment here.

Posted by Patrick Chapman, Search Quality Team

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This is part of a regular series of Google Apps updates that we post every couple of weeks. Look for the label “Google Apps highlights” and subscribe to the series. – Ed.

Over the last two weeks, we’ve made improvements across Google Apps, some geared for individuals, others meant for business customers.

Green Robot icon in Gmail Labs
The green, orange and red chat bubbles in Gmail signal if your contacts are online, idle or unavailable, but as more people sign in from mobile devices, it’s becoming harder to tell when someone is actually online at a computer or just connected with their phone. The Green Robot feature in Gmail Labs helps you spot when you might want to tailor your exchanges with more succinct messages for people who are signed in with Android-powered devices. Look for the green beaker icon at the top of Gmail to enable Green Robot and other Labs features.

Site templates
On Tuesday we launched templates for Google Sites. The templates gallery is filled with useful example sites ranging from wedding websites to corporate intranets, which you can copy and customize so they’re just right. This lets you create a useful, visually appealing collaborative workspace in seconds. And if you have a great site other people would find useful, you can submit it to the gallery. If your business uses Google Sites, templates you submit stay private within your company.

More overflow storage for less
If you’re using Google Apps to store photos and manage large volumes of personal email, you’ll be happy to hear we’re now offering more extra storage for less. Our new overflow storage plans start at $5 per year for 20 GB. For the most avid shutterbugs, the 16 TB plan is enough space for roughly 8 million high resolution pictures!

Improvements to Sync for Outlook
Last week, we released an update to Google Apps Sync for Microsoft Outlook, our tool that lets companies stop running Microsoft Exchange while still letting some employees use the familiar Outlook interface. Now, employees can sync multiple calendars between Outlook and Google Apps, and look up free/busy information from Exchange for co-workers who haven’t migrated to Google Apps yet.

Google Apps Premier Edition innovation – Year in review
Businesses using Google Apps not only save money compared to running their own email systems, but also their employees get access to innovation at a much faster pace than with conventional business technologies. We’ve launched over 100 improvements to Google Apps in the last year, and on Thursday I hosted a webcast to recap noteworthy recent updates for businesses, including push email, contacts and calendar support for BlackBerry, iPhone, Windows Mobile and Android, Sync for Microsoft Outlook, offline access and more. If you missed the webcast, you can watch it on YouTube.

Who’s gone Google?
This week I’m pleased to welcome a new crop of companies, schools and public agencies that have recently switched to Google Apps, including Delta Hotels, Michigan State University, the City of Orlando and the Office of the New Mexico Attorney General. The Motorola Mobile Devices Division deployed Google Apps to its employees this week, and the Los Angeles City Council recently voted unanimously to move 30,000 city employees to Google Apps.

We hope these updates help you get even more from Google Apps. For details and the latest news in this area, check out the Google Apps Blog.

Posted by Jeremy Milo, Google Apps Marketing Manager

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